Publish as PDF or XPS PDF means Portable Document File. Adobe Systems developed the PDF format in 1993 as a way to view files if someone did not have the program that created that file.   XPS means XML Paper Specification. Microsoft developed the XPS format in 2009. XPS is open source code. It is also independent of software or operating system.   So, we can send this Report as a PDF, even if the recipient does not have Microsoft Access.   1. Try This: Send the Data to PDF or XPS Go to Print Preview->Data->PDF or XPS.   Publish a PDF or XPS: Please browse to your Documents folder and fill in the blanks. File Name: Movies by Genre.xps Save as Type: XPS Document.   Optimize for: Standard (publish online or print)   Click on Publish. Keep going... Print Preview ->Data->PDF or XPS