Mail Merge Rules

If you look at the Mail Merge labels, you will see a bit of code that says <<Next Record>>. This Mail Merge field reads your recipient lists and finds the next name on the list. This field was added automatically as part of the Label template.

 

Microsoft Word 2010 has simplified the Mail Merge programming with new Rules. These options were available in previous versions of Microsoft Office but you had to look for them buried deep in the advanced  dialogue boxes.

 

Try It: Find the Rules

Go to Mailings.

Go to Write and Insert Fields.
Go to Rules.

Click on Next Record.

The Next Record field will be added to your Mail Merge document.